FOI 5639 Infusion Pumps

Published: November 30, 2017

How many infusion pumps are used at the hospitals in Birmingham under Heart of England, and what types of pumps are used (PCA, Volume pumps, syringe pumps etc.)

– Volumetric Infusion Pump: 685
– Syringe Driver: 493
– Ambulatory Syringe Driver: 143
– Patient Controlled Analgesia: 68
– Epidural Pump: 38
– TIVA: 33

FOI 5646 MRI imaging service provision

Published: November 30, 2017

1. Do you have at least one static MRI system in your trust run by departmental radiographers? If so, how many?
4 static scanners across 3 hospital sites

2. Does your trust provide emergency MRI out-of-hours at weekends? If so, what hours are covered?
There are 8 emergency appointment slots at the weekend on the 4 scanners between the hours of 9am -5pm. There is no emergency cover outside of these hours at the weekend.

3. Does your trust provide an out-of-hour MRI list of weekdays? If so, what hours are covered?
Mon- Fri the 4 scanners provide a service 8am-8pm. There is no MRI service outside these hours.

4. Does your trust run regular elective MRI lists on weekend days? If so, what hours?
Elective lists are run 8am-8pm.

5. Are radiographers outside your core MRI team trained in MRI?
No

6. Including your core team how many radiographers are trained in basic MRI?
23 radiographers

7. Do radiographers outside your core MRI team contribute to the MRI out-of-hours service?
There is no service outside 8am-8pm.

FOI 5518 Mobile Security

Published: November 30, 2017

Please complete the attached form regarding mobile security

Please see attached FOI5518

FOI 5611 CQC warning notices received by Heart of England NHS Foundation Trust

Published: November 30, 2017

CQC warning notices

Please disclose for each of the following years:
2009/10
2010/11
2011/12
2012/13
2013/14
2014/15
2015/16
2016/17

1. How many warning notices did the trust receive from the Care Quality Commission?
The Trust has received only 1 warning notice from the CQC, this was in 2014. The warning was received in 2014 and the audit carried out in 2013.

2. To which regulations did each of the warning notices relate?
Please see attached Heart-of-England-NHS-FT-CQC-Press Release

3. Please disclose copies of the letters, including Section 29A letters, from the CQC informing the trust of these warning notices
Please see attached CQC Reg 10 Warning Notice GHH 20 Dec 13

FOI 5547 Staff

Published: November 30, 2017

Please send me for the last 5 years:

1. The total number of staff members who are going through or have gone through a disciplinary investigation or a disciplinary.

There were a total of 445 disciplinary cases over the past 5 years.

2. The number breakdown of the above staff by sex, race and job title (consultant, junior doctor, nurse, AHP etc).

Please see attached response FOI 5547

3. The number and a breakdown by ethnicity of the above staff who were immediately excluded whilst the investigation proceeded.

The number and a breakdown by ethnicity of staff who were immediately excluded whilst the investigation proceeded is only available for medics as there is a different disciplinary process for the rest of staff.

However we have also included data on number of other staff who were suspended.

Immediate and Formal Exclusion – This applies to doctors only. Doctors can be immediately excluded for a period of 2 weeks. Upon review this can lead to formal exclusion which is reviewed every 4 weeks.

Suspension – applies to all staff and is reviewed every 2 weeks.

Please see attached response FOI 5547

4. The number and a breakdown by ethnicity of the above staff who were formally excluded whilst the investigation proceeded

This data is only available for medics as there is a different disciplinary process for the rest of staff.

Please see attached response FOI 5547

FOI 5625 Private Security and Assaults

Published: November 30, 2017

  1. The total amount spent by your trust on private security during:
  2. a) 2013/14:
  3. b) 2014/15:
  4. c) 2015/16:
  5. d) 2016/17:

 

  1. The total number of assaults on NHS staff during: 
  2. a) 2013/14:
  3. b) 2014/15:
  4. c) 2015/16:
  5. d) 2016/17:

 

  1. Does your trust currently pay for private security?

 

  1. a) If yes, please name the site(s) they cover

 

Please provide this data as soft copy .xls format.

Please see attached spreadsheet. FOI 5625

FOI 5610 Staff contact details and IT systems

Published: November 30, 2017

1. The name and email address of your current Chief Clinical Information Officer.
Matthew Rooney matthew.rooney@heartofengland.nhs.uk

2. The name and email address of your Current Director of Nursing or equivalent.
Julie Tunney, Interim Chief Nurse (Julie.tunney@heartofengland.nhs.uk)

3. The name and email address of your Clinical Director that is responsible for Gastroenterology and Endoscopy.
Marcus Mottershead Marcus.mottershead@heartofengland.nhs.uk

4. The name and email address of the Service Manager responsible for the Endoscopy department.
Jo Tolley joanne.tolley@heartofengland.nhs.uk

5. The name of the system the Trust use for Discharge summaries please could you include the Supplier name and the current contract expiry date.
EPH and JONNAH – these are internal Trust systems and therefore there is no external supplier or expiry date

6. The name and email of the person that is responsible for managing the discharge summaries system.
Stephen Chilton Stephen.chilton@heartofengland.nhs.uk

7. The name of the system the Trust use for Electronic Document Management please could you include the Supplier name and the current contract expiry date
Docman with PCTI Solutions LTD – 02/07/2018

8. The name and email of the person that is responsible for managing the Electronic Document Management system
IFTY Zaman – Iftakhar.Zaman@heartofengland.nhs.uk

FOI 5597 Cataract Lenses, equipment and custom PAKS

Published: November 30, 2017

Intra-occular Lenses

1. When is your current Intraocular lens contract for Ophthalmology up for renewal?
We are in contract until 31.3.18
2. Who is your current Intraocular lens provider/providers?
This information is available on the Trust’s website at https://hgs.uhb.nhs.uk/foi-4971-ophthalmology/ . We are therefore withholding this information under Section 21 of the Freedom of Information Act 2000 “information already accessible “.
3. How long will your future Intraocular tender contract run for?
As we are merging with UHB, it is not possible to be specific at this stage. These agreements are generally for 2-3 years with options to extend. We will probably be contracting under a framework so it will be under its provisions.
4. Do you use Toric Lenses for NHS patients or for private?
This information is available on the Trust’s website at https://hgs.uhb.nhs.uk/foi-4971-ophthalmology/ . We are therefore withholding this information under Section 21 of the Freedom of Information Act 2000 “information already accessible “.
5. Who is your current Toric Lens supplier?
This information is available on the Trust’s website at https://hgs.uhb.nhs.uk/foi-4971-ophthalmology/ . We are therefore withholding this information under Section 21 of the Freedom of Information Act 2000 “information already accessible “.
6. Do you have a Toric pathway?
This information is available on the Trust’s website at https://hgs.uhb.nhs.uk/foi-4971-ophthalmology/ . We are therefore withholding this information under Section 21 of the Freedom of Information Act 2000 “information already accessible “.
7. Do you currently have a managed service in place for Ophthalmology? This information is available on the Trust’s website at https://hgs.uhb.nhs.uk/foi-4971-ophthalmology/ . We are therefore withholding this information under Section 21 of the Freedom of Information Act 2000 “information already accessible “.

Cataract Equipment

1. When is your Phaco machinery contract up for renewal?
These machines are not on a contract
2. How many Phaco machines do you currently have at your sites?
This information is available on the Trust’s website at https://hgs.uhb.nhs.uk/foi-4971-ophthalmology/ . We are therefore withholding this information under Section 21 of the Freedom of Information Act 2000 “information already accessible “.
3. Who is your current provider of the Phaco machinery?
This information is available on the Trust’s website at https://hgs.uhb.nhs.uk/foi-4971-ophthalmology/ . We are therefore withholding this information under Section 21 of the Freedom of Information Act 2000 “information already accessible “.
4. How long will the future Phaco contract run for?
Not applicable

Vitro Retinal (VR) Equipment

1. When is your Vitro retinal machinery contract up for renewal?
We do not provide this service
2. How many Vitro retinal machines do you currently have at your sites?
Not applicable
3. Who is your current provider of your vitro retinal machinery?
Not applicable
4. How long will the Vitro retinal contract run for?
Not applicable

Cataract and VR Custom PAKS

1. When is your cataract custom PAKS contract up for renewal? This information is available on the Trust’s website at https://hgs.uhb.nhs.uk/foi-4971-ophthalmology/ . We are therefore withholding this information under Section 21 of the Freedom of Information Act 2000 “information already accessible “.
2. Who is your current custom PAKS provider?
This information is available on the Trust’s website at https://hgs.uhb.nhs.uk/foi-4971-ophthalmology/ . We are therefore withholding this information under Section 21 of the Freedom of Information Act 2000 “information already accessible “.
3. How long will your custom PAKS contract run for?
This information is available on the Trust’s website at https://hgs.uhb.nhs.uk/foi-4971-ophthalmology/ . We are therefore withholding this information under Section 21 of the Freedom of Information Act 2000 “information already accessible “.
4. When is your VR custom PAKS contract up for renewal?
Not applicable
5. Who is your current VR custom PAK provider?
Not applicable
6. How long will the VR custom PAKS contract run for?
Not applicable
7. How many cataract procedures did you do in the financial year 2016 – 2017?
37739 (using the following codes C751 OR C712 OR Z941 OR Z942 OR Z943 which includes the following procedures Bilateral, Right side and Left Side) which is based on Discharge Date between 01/04/2016 – 31/03/2017
8. How many VR procedures did you do in the financial year 2016 – 2017?
Not applicable

FOI 5567 Electronic & Digital Patient Records

Published: November 30, 2017

1. Does the trust manage the digitization of its patient records or is this outsourced? At present we do not have digitized medical records

2. If outsourced who is the current provider, when did the contract start and what is the contract term? Not applicable

a. Was this contract awarded via any Frameworks e.g. CCS RM1063? Not Applicable

b. What is the cost of digitising patient records within the trust? Not Applicable

c. What is the cost of digitising patient records with outsourced providers? Not Applicable

3. What is the volume of patient record creation per day/week/month by the trust (day forward records)? None, assuming that this relates to scanned records

a) Is the scanning of patient records linked to any Document Management systems? Not applicable

b) If so can you confirm which ones are used within the trust? Not applicable

3. If the service is provided in house how many staff are involved in:
a. Sorting the incoming mail
BHH: 4 WTE daily
GHH: 2 WTE daily
SH: 0.5 WTE daily

b. Distributing incoming mail
BHH: 3 WTE (out of the above allocation of staff) daily
GHH: 2 WTE daily
SH: 0.5 WTE daily

4. What is your average number of daily returned mail items? 12

5. Does the Trust currently scan documents at department level? Yes

6. Please outline which departments and average daily volumes. We do not hold this information.

7. Is there a quality standard to adhere to within the trust? No

8. Are there any special stationary types used? No

9. Does the trust scan other records than patient files? Yes

10. If yes could you please supply daily volumes of record scanning? We do not hold this information

11. If yes, please also supply types of records which are scanned? We do not hold this information

12. Can you please provide the contact details including email address/format of the trust’s IT Director?
Stephen Chilton, Director of ICT, Stephen.Chilton@uhb.nhs.uk

a. If the IT Director is not responsible for digital transformation, please supply contact details, including email address/format of the person(s) who are.
Dr David Rosser, Medical Director, david.rosser@heartofengland.nhs.uk

13. Could you please supply a current organisational chart for medical records, digitisation services and digital transformation programmes?
Please see attached organisational chart for medical records. We do not hold such information for digitisation services or digital transformation programmes. MedicalRecords

FOI 5652 Applications

Published: November 30, 2017

What Applications are you running for:
1. Finance? Oracle Applications
2. HR? ESR an NHS national system based on Oracle applications
3. Payroll? ESR an NHS national system based on Oracle applications
4. Project? We do not have specific applications for Projects
5. CRM? We do not have specific applications for CRM
6. Manufacturing? Not applicable
7. Sourcing? Bravo
8. Invoice Scanning Tool? Lexmark Invoices / ProcessIT
9. Are you using Config Snapshot? No
10. What BI Tool are you using? SQL Server Reporting Services

11. What versions of the above Applications are you running? Oracle EDS 12.1.3
12. When was your last Application upgrade? 2014
13. Are you planning another upgrade in the next 12-18 months? No
14. Do you have an Oracle support partner for applications? If so who? Version One
15. Do you have an SAP support partner for applications? If so who? No
16. What kind of support is included in the contract/s (functional/technical/etc.?) Technical and DBA
17. What is the value of the SAP application support contract and when does it end? Not Applicable
18. What is the value of the Oracle application support contract and when does it end? £55k
19. When does the SAP and/or Oracle contracts expire? April 2019

20. Are you running any Oracle Databases, if so what versions are you running? 11gR2
21. Are you running any SAP Databases if so what versions are you running? No
22. What applications are being run on these Databases? Oracle EBS
23. Are you planning another Database upgrade in the next 12-18 months? Yes
24. Do you have an Oracle support partner for Databases? If so who? Version One
25. Do you have an SAP support partner for Databases? If so who? No
26. What is the value of the database support contract for SAP and when does it expire? No
27. What is the value of the database support contract for Oracle and when does it expire? Included in the apps contract detailed above
28. Where are the databases held? Hosted, onsite/offsite? Onsite
29. If not, how many in-house DBAs do you have? None for Oracle
30. Where do you advertise any Oracle and/or SAP procurement opportunities? Haven’t advertised any recently so don’t know
31. Who is responsible for looking after the contract for the Oracle and/or SAP estate? Benjamin Hickman
32. Who is responsible for looking after the licenses for the Oracle and/or SAP estate? Benjamin Hickman
33. How much do you pay annually for Oracle Support & Maintenance and when does it renew? £60,000 March renewal
34. How much do you pay annually for SAP Support & Maintenance and when does it renew? Not Applicable
35. Do you work with off-shore partners? Not at the moment

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