Please can you provide me with the organisation’s existing contracts relating to facilities management for each of the categories below:
A. Property and Building Services Maintenance
B. Cleaning and Janitorial Services
C. Security Services- From building and car park security to prisoner escorting services
D. Catering Services
For each of the contract above can you please provide me with the organisation’s primary/main contracts that are above £1,000.00. If there isn’t
1. What is the type of contract please pick from one of the categories above? If the organisation has a fully managed contract please state “Managed”.
2. Who is the supplier for this contract? Please can you provide me with the contract information for each individual supplier?
3. What is the annual average spend? Please can you provide me with the contract information for each individual supplier?
4. What is the contract duration? Please also provide me with any extensions that maybe offered to the supplier.
5. What is the contract expiry date? Please at least provide me with the month and year.
6. When will this contract be reviewed? Please at least provide me with the month and year.
7. Can you please provide me with the total number of sites the contract covers? An estimate will also be acceptable.
8. What services are provided under this contract? A brief description will be acceptable
9. Who is the main contact from within the organisation responsible for reviewing this contract? Can you please provide me with their full name, actual job title, contact number and direct email address?
Notes: If the contract information provided is going to be expiring within the next 3 months it would be helpful to know if you’re going to renew or are planning to go to tender for a new contract for this particular service.
A Property and Building Services Maintenance
All property and building services maintenance is carried out in-house
B Cleaning and Janitorial Services
Housekeeping & Portering Managed Service Contract provided by G4S Integrated Services
Duration 5 +1 +1 years
Start date April 2011 end date April 2016 extended to February 2017
Spend on cleaning 2014/15 £4,218,493
One main site to satellite sites
Cleaning in a healthcare environment for very high to low risk areas
C Security Services- From building and car park security to prisoner escorting services
Car Parking & Security Managed Service Contract provided by G4S Integrated Services
Duration 5 + 1 + 1 years
Start date February 2012 end date February 2017
Spend 2014/15 £1,258,959
Three main sites
Hospital car parking & security
D Catering Services
This service is not contracted out.
Contracts for the above services will be reviewed by Tony Cressey, Deputy Head of Facilities, Tel: 0121 424 3852, E-mail: firstname.lastname@example.org