- Which directorate of the organisation does the clinical coding department fall into? – Finance
- Please supply structure of your clinical coding department including AfC bands for each role. Attached Clinical Coding Department
- How many clinical coders does the trust employ? 38 including Auditors/Trainers & Supervisors
- How many contract clinical coders work with/for the coding department? – currently 3
- Please include a breakdown of all contract or interim appointments/engagements relating to the clinical coding department over the last twelve months. 1 Contractor from May 16, 2 from June 16 & 3 from July to November
- What is the total clinical coding department spend on agency staff over the past twelve months? Total agency spend for 12 months from Oct 2015 to Sept 2016 is £129,867
- What is the average agency rate your Trust has paid for an agency clinical coder based on data and engagement in the last twelve months? Band 7 Agency Clinical Coders are costing £32.45 per hour at a basic rate.
- What is the total rate of pay your clinical coding department is able to pay for a contract clinical coder in accordance with the Monitor/TDA price caps? Currently negotiable
- Since the inception of these pricing caps how many contract clinical coders have the trust engaged? 3
- Please state the number of these contractors that were secured within the Monitor/TDA capped price according to banding for accredited clinical coders at the trust. None
- How many coders within your department hold the National Clinical Coding Qualification? 14
- Do your coders have daily coding benchmarks on quantity? If yes what are your coders’ daily coding benchmark? Do they vary with specialties or coding experience? 30- 40 FCEs every coder
- Do you have a Clinical Classifications Service Approved Clinical Coding Auditor? Yes
- Do you have a TAP Approved Clinical Coding Trainer? Yes
- How many FCE’s per year do you have?352,127
- On average, how many episodes are being coded in a day? 44 on average
- How many episodes are expected from coders a day/week?30 – 40 per day or 150 – 200 per week
- What % of coders meet productivity expectations? 99%
- Do you code totally from the case notes or an Electronic Patient Record? Both
- Do you have an encoder? Yes
- How long have you had an encoder for? Approx. 3 years
- Please list all/any clinical information systems and software that contribute to the clinical coding process. Concerto/Icare, Pathology/ICE, Electronic Handover , Bookwise, Proton, Badgernet
- When does the trust anticipate being totally paperless? We do not hold this information, a decision has not yet been taken.
- Who by and how are mortality reviews undertaken within your Trust? Clinical & Coding review undertaken by the relevant Clinician and then the Coding Auditor
- When did the trust carry out its Clinical Coding Information Governance Audit for 2015/16? Completed over the whole year for IG requirements 15/16
- Who carried out the 15/16 clinical coding IG audit? If this was commercial company please state the name of the company? Trust in house Clinical coding Auditor
- Please supply a copy of the written report from your most recent annual Information Governance audits. Attached IG Audit report 2015-16 (HEFT)
- Please supply a copy of your last PbR clinical coding audit. Attached PaTaf 201415 – end of coding audit report – Heart of England – final
