Freedom of Information Request: FOI 0140 HGS

University Hospitals Birmingham NHS Foundation Trust (UHB) completed a merger by acquisition of Heart of England NHS Foundation Trust (HEFT) on 1^st April 2018. For the purposes of this request we have answered on behalf of what was HEFT i.e. Heartlands, Good Hope and Solihull hospitals and community services. 

The contract register should display all the Trust existing/live contracts this includes medical and non-medical. I would like the register to display the following columns:

1. Contract Reference

2. Contract Title

3. Supplier Name

4. Spend (Total or Annual)

5. Contract Duration

6. Contract Extensions

7. Contract Dates

8. Contract Description

9. Contact Owner (Full contact details if possible.)

10. CPV codes/ProClass

11. Framework or Tender Reference

You may forward me a Weblink to a portal to download the contract register, please make sure all of the Trust’s contract are provided as doing prior research I have found that most Trusts have only uploaded a small portion of all of their contracts.

Contract Data/API Contact Details

12. Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? Name, Job Title, Telephone, Email Address

(Meaning of API “a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other service.”)

Please provide me with the contract’s register file in an excel format.

University Hospitals Birmingham NHS Foundation Trust (UHB) completed a merger by acquisition of Heart of England NHS Foundation Trust (HEFT) on April 1 2018.  For the purposes of this request we have answered on behalf of what was HEFT i.e. Heartlands, Good Hope and Solihull hospitals and community services.

The Trust does hold the information you have requested, however we estimate that compliance with your request would exceed the appropriate costs limit under section 12 of the Freedom of information Act 2000. This is currently £450. The appropriate limit would be exceeded if it would require more than 18 hours work.

In order to obtain this information, a member of staff would need to review 357 files containing 29,631 pages. Considering that a member of staff would have to look in both paper and electronic records, we estimate that this would take approximately 54 minutes per file to locate, retrieve and review all 357 patient files. This would equate to 326 hours and 45 minutes which is over the appropriate limit as specified above.