Freedom of Information Request: FOI 0390
University Hospitals Birmingham NHS Foundation Trust (UHB) completed a merger by acquisition of Heart of England NHS Foundation Trust (HEFT) on 1st April 2018. UHB includes Birmingham Heartlands Hospital, the Queen Elizabeth Hospital Birmingham, Solihull Hospital and Community Services, Good Hope Hospital in Sutton Coldfield and Birmingham Chest Clinic.
Due to historical differences in data collection/reporting across UHB and the former Heart of England NHS Foundation Trust some responses have been provided by hospital site.
Queen Elizabeth Hospital
Under the provision of the Freedom of Information Act 2000 please can you answer the following questions relating to the rota/rostering system(s) you currently use:
1. Name of Software
Allocate
2. Description of their uses (including the staffing groups or departments they are used for)
Allocate is used for its time and attendance functionality for clerical staff and E-rostering functionality for nursing staff to start with, e-rostering will be rolled out to other “rostered” departments over the next year. Allocate’s Bank module is also used.
3. Who signed the contract (job title)
Chief Financial Officer
4. What is the maximum sign off value of this person’s position?
Papers would have been taken to Board of Directors and/or the Executive team for delegated authority to sign the contracts.
5. What was the value of the contract?
£83,000 for 3 year contract
6. What is the contract term?
Allocate is a 5 year term
7. When was it signed?
2016
8. What is the notice period?
One month
9. Was it bought through a framework? If so, please state which one
Allocate was procured via the Softcat framework
Heartlands, Good Hope and Solihull Hospital
Under the provision of the Freedom of Information Act 2000 please can you answer the following questions relating to the rota/rostering system(s) you currently use:
1. Name of Software
Allocate
2. Description of their uses (including the staffing groups or departments they are used for)
Allocate – Roster planning, safe staffing reporting, payroll reporting, KPI reporting. All staff groups.
3. Who signed the contract (job title)
Papers would have been taken to Board of Directors and/or the Executive team for delegated authority to sign the contracts.
4. What is the maximum sign off value of this person’s position?
We do not hold this information.
5. What was the value of the contract?
Software Cost
Allocate (Healthroster) – £150,000
Allocate (Safecare) – £35,000
Allocate (Medical Roster) – £55,000
Allocate (E-expenses) – £75,000
Allocate (E-rota) – £30,000
Allocate (E-job plan) – £120,000
Annual Support and Maintenance – Years 1 to 5
Allocate (Healthroster) – £22,500,000
Allocate (Safecare) – £5,250
Allocate (Medical Roster) – £8,250
Implementation Cost
Allocate (Healthroster) – £19,500,000
Allocate (Safecare) – £10,000
Allocate (Medical Roster) – £28,000
Allocate (E-job plan) – £10,000
6. What is the contract term?
Allocate (Healthroster) – 5 years and 6 Months
Allocate (Safecare) – 5 years and 6 Months
Allocate (Medical Roster) – 5 years and 6 Months
Allocate (E-expenses) – 5 years and 6 Months
Allocate (E-rota) – 3 years and 6 months
7. When was it signed?
14th March 2014
8. What is the notice period?
No termination
9. Was it bought through a framework? If so, please state which one
Yes, it was bought through the CCS Sprint 2 framework
