Q1. In last 2 years has your organisation used external recruitment agencies to hire for permanent or contract roles? Yes

Q2. In list format what are the five highest paid external recruitment agencies with the total amount paid in the last 2 years?

Please note – this is our best assessment.  The accountants have gone through all the costs per supplier, but it assumes we’ve been able to pick out all the suppliers that relate to recruitment / supply, which was a manual exercise.  This also does not include credit notes, should there be any.

Q3. What is the fee structure charged for the five highest paid vacancies by the above five external recruitment agencies and the roles that were hired for? Example: Office Manager – Salary £20,000 Fees paid 15% of salary = Total recruitment fees paid £3000.  Retrieving this information would involve an invoice by invoice search which wold exceed the 18 hours of staff time as per section 12 of the FOI Act.

Q4. For the coming year what live vacancies does the organisation currently have for permanent or contract roles, please list these vacancies with the following; All vacancies are advertised on the NHS Jobs website

• Current or future positions and an exact salary figure Future positions are not known.  Current vacancies are on NHS Jobs and include the full details or salary
• What type of positions are they? (Contract or Permanent) Future positions are not known.  For current vacancies the details are included on NHS Jobs
• Who is the hiring manager, please provide their full details: Full name, Telephone number, Email, Job Title and Department The Trust has a centralised recruitment function and all queries relating to Recruitment should be directed to Simon Birley, Recruitment Services Manager, simon.birley@heartofengland.nhs.uk

Q5. On which websites are these jobs advertised? Please clearly provide a link/list to where these jobs are advertised.  All Vacancies are advertised on NHS Jobs

Q6. What is the process to selecting new recruitment agencies? Please provide the procurement process for selecting new recruitment agencies and what date is this conducted and by whom? Please provide full contact details.

Recruitment Agencies are selected on the basis of need for permanent roles.  For temporary roles agencies are used via the Health Trust Europe Framework.

Q7. Is there a purchase threshold below which allows the organisation to use external recruitment agencies which are not on any preferred supplier arrangements or contracts without going through a formal tender process?

The Trust’s standard thresholds for formal competitive processes begin at £20,000 (contract value). At this point and,  at least 3 quotes are required. Below this value, formal competition is not normally required.