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December 12, 2016
Last updated: December 12, 2016
Fair Processing Notice
The Cabinet Office conducts data matching exercises to assist in the prevention and detection of fraud. This is one of the ways in which the Minister for the Cabinet Office takes responsibility within government for public sector efficiency and reform. The Minister for the Cabinet Office is also the Chair of the Fraud, Error and Debt Taskforce, the strategic decision-making body for all fraud and error,debt and grant efficiency initiatives across government.
Data matching involves comparing sets of data,such as the payroll or benefits records of a body, against other records held by the same or another body to see how far they match.The data is usually personal information.The data matching allows potentially fraudulent claims and payments to be identified. Where a match is found it may indicate that there is an inconsistency that requires further investigation. No assumption can be made as to whether there is fraud,error or other explanation until an investigation is carried out.
The processing of data by the Cabinet Office in a data matching exercise is carried out with statutory authority under its powers in Part 6 of the Local Audit and Accountability Act 2014. It does not require the consent of the individuals concerned under the Data Protection Act 1998.
All bodies participating in the Cabinet Office’s data matching exercises receive a report of matches that they should investigate,so as to detect instances of fraud, over-or under-payments and other errors,to take remedial action and update their records accordingly.
2. Legal basis
From 1 April 2015 the National Fraud Initiative will be conducted using the data matching powers bestowed on the Minister for the Cabinet Office by Part 6 of the Local Audit and Accountability Act 2014 (LAAA). Previous exercises were conducted by the Audit Commission under PartIIA of the Audit Commission Act 1998.
Under the LAAA powers:
10. A relevant minister may report publicly on his data matching activities in a manner the relevant minister considers appropriate for bringing it to the attention of those members of the public who may be interested.
3. Bodies required to provide or which volunteer data for matching
Currently,the Cabinet Office requires the following bodies to provide data:
district and county councils
In addition,the following bodies provide data to the Cabinet Office for matching on a voluntary basis:
Metropolitan Police–Operation Amberhill
4.The data that is matched and the reasons for matching it
For information describing which data sets are matched by the Cabinet Office please refer to the Cabinet Office’s guidance available on this website.The document NFI match types per participating body summarises the various match types for each particular type of participating organisation.
5. Code of data matching practice
Data matching by the Cabinet Office is subject to a code of practice.
6. Fair processing notice examples
NFI participants must tell individuals that their data will be processed.You can view guidance and examples of fair processing notices.
7. Further information
Alternatively you can write to:
Head of NFI
Red zone,4th floor,
1 Horse Guards Road London, SW1 2HQ
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